Job Description

In-Person Real Estate Administrative Assistant – Are You Organized & Responsive? Please Apply! Are you a highly motivated individual with exceptional organizational skills and a knack for effective communication? If so, we invite you to join our team as a Full-Time Real Estate Administrative Assistant in our Millis and Franklin Office. At ERA Key Realty Services, we're on the lookout for a detail- and service-minded professional to support our real estate agents in providing top-notch service to their clients. If you're ready to take the next step in your career path and be a vital part of our dynamic team, we encourage you to send us your resume today! This is an in-person position; no remote candidates will be considered. 80% of the time will be spent in our Millis, MA office and 20% in our Franklin, MA office. Responsibilities: Transaction Tracking: Monitor all transactions from the initial agreement to the post-closing phase. Produce closing statements on behalf of agents and the company. Transaction Reporting: Ensure timely closure of and reporting of transactions and maintain accurate records to be sent to the bookkeeping department. Compliance Review: Review all necessary documentation for file compliance, ensuring adherence to company policy and the corresponding state Real Estate Regulations. Social Media Marketing: Consistently maintain and update the branch's social media presence to promote our culture and services effectively. Marketing Support: Assist in the preparation of print marketing materials for agent listings and open houses, utilizing predefined templates. Office Organization: Maintain the overall organization and supply management of our office space, ensuring it's in top condition for agents and clients. Notify facilities management of any needs. Qualifications: Tech-Savvy: Proficiency in Word, Excel, PowerPoint, Outlook, Teams, and Internet skills; knowledge of Canva is a plus. Ability to quickly learn new programs. Attention to Detail: Excellent attention to detail and a commitment to maintaining high document accuracy. High level of mathematical accuracy. Adaptability: Flexibility in daily routines and the ability to prioritize and manage shifting responsibilities effectively. Customer-Centric: Exceptional customer service and interpersonal skills, with the ability to build relationships with a diverse range of personalities. Problem Solver: Proficient in making quick and effective decisions, solving problems, and maintaining confidentiality. Communication: Strong verbal and written communication skills. Compensation: $20 - $22 hourly

• Transaction Tracking: Monitor all transactions from the initial agreement to the post-closing phase. Produce closing statements on behalf of agents and the company. • Transaction Reporting: Ensure timely closure of and reporting of transactions and maintain accurate records to be sent to the bookkeeping department. • Compliance Review: Review all necessary documentation for file compliance, ensuring adherence to company policy and the corresponding state Real Estate Regulations. • Social Media Marketing: Consistently maintain and update the branch's social media presence to promote our culture and services effectively. • Marketing Support: Assist in the preparation of print marketing materials for agent listings and open houses, utilizing predefined templates. • Office Organization: Maintain the overall organization and supply management of our office space, ensuring it's in top condition for agents and clients. Notify facilities management of any needs.

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